This notice is effective from 07/07/2021.
Who is Actionary Limited?
Actionary Limited is a company based in Tauranga, New Zealand. Actionary trades as “My Virtual Mission” and “The Conqueror”.
Actionary’s Head Office is 331 Maungnaui Road, Mount Maunganui, New Zealand.
NZ Company Number: 5961993
Email: [email protected]
Our Data Protection Officer (DPO) is Caroline Carver.
What personal information do we collect?
Any optional information is clearly highlighted, and you can utilise our services without providing this information.
This is the personal information that we collect per service:
When you create an account
We collect your contact and demographic information in order to create an account for you. You are then optionally able to provide additional information such as a profile picture and links to your social media pages.
When you connect an app or device
As part of connecting to an app or device you are required to consent to the sharing of information with us. The information provided will vary on the app or device used but can contain information such as the locations you have exercised, the route taken, and your heart rate. You are also able as part of posting these distances to add comments and photos.
When you manually record distances
You are able to manually record distances and the activities completed. You are also able to add comments or photos to accompany the details of the exercise completed.
When you participate in a mission
If you join a mission run by us or set up a mission on behalf of an organisation then we may collect your payment information.
If you participate in a mission run by us then we may collect contact and delivery information as you join the mission. We also collect any comments or updates you wish to share as part of the mission.
If you are participating in a mission run by another organisation then you should refer to their privacy statement about the types of information they collect.
When you contact us via social media, email us or use our live chat feature
We will collect your contact information and also collect the contents of your communication.
When you sign up for our newsletter
When you sign up to receive our newsletter we’ll collect your email address. We will also collect details about how you interact with newsletters we send e.g. did you open the email.
We collect and store the following information from the Google Fit connection for the purposes of summing this activity data and posting it as distance activities to advance you along your mission path(s).
– Distance travelled
– Number of steps
– Activity type (e.g. running/walking)
– Duration of activity
– Third-party app name / data sources
With the connection enabled, the raw data is sent directly from your device to our servers and stored for up to 30 days in order to try to ensure accuracy of posted activity data.Only your summed activity data is shared on mission newsfeed(s) depending on your privacy settings in your profile.
We may collect statistical information about your visit to our website to help us improve it.
What personal information do others collect?
A cookie is a piece of code that creates a file on your computer to track the pages that you view on our website.
Why do we collect your personal information?
We collect personal information for some or all of the following reasons:
- enable us to provide the services you have subscribed to
- support capacity planning
- comply with our legal obligations e.g., tax obligations
- provide information and marketing materials to you about our services
- provide content that you requested
- consider hiring you
- reach out to you to obtain your feedback about our services
- assist with your support request
- enable us to identify breaches of our terms and conditions
- answer your query
- identify potential customers who may wish to utilise our services
Actionary does not collect personal information for use by others.
What legal basis do we have for processing your personal information?
We process your personal information because you’ve given us permission, and we need to process the information to provide the services you have requested and/or to fulfil our contract with you. We may also process your personal information to comply with the law e.g., our tax obligations.
What information is shared with other users?
You are able to select in your profile if you wish your profile page details to be made available to everyone, just people in your team or just the administrator(s) of the mission(s) you participate in. You can change this setting at any time.
When you participate in a mission that is run by another organisation then we will share the following details about you with the mission administrator:
- name, profile picture and email address
- activity details from connected apps and devices
- posted distances
- photos or comments your post along with distances.
Depending on the privacy settings you select, these items, excluding your email address, will also be shared with everyone, just people in your team or just the administrator(s) of the mission(s) you participate in. You can change this setting at any time.
Who else do we share your information with?
We utilise a number of sub processors to enable the provision of services to you. Personal information may be provided to these sub processors as part of delivery of the services. A list of sub processors is available here.
We do not disclose your personal information to any third party other than those described previously or when legally mandated.
How do we secure your information?
Your personal information is held in a controlled and secure environment. We use appropriate technical, organisational, and administrative security measures to protect any information we hold from loss, misuse, and unauthorised access, disclosure, alteration and destruction.
You must prevent unauthorised access to your account by selecting and protecting your password appropriately and limiting access to your computer or device and browser by signing off after you have finished accessing your account.
Do we use automated decision making or profiling?
We do not use automated decision making or profiling.
How long do we keep your information?
We only keep your personal information for as long as it is required.
We will keep your personal information:
- Until we no longer have a valid reason for keeping it
- Until you request us to stop using it
- For as long as required by law e.g. we keep invoice information for 7 years to fulfil our tax obligations.
We may keep just enough of your personal information to ensure that we comply with your requests. We will not use your personal information for any purpose other than those described in this notice and will comply with your right to deletion.
Where do we hold your information?
Your information may be accessed by our global team as required to provide services to you. We hold your personal information in the following locations:
- United States of America
- New Zealand
Wherever your information is held we ensure your rights are protected. We do this by:
- Holding information in Europe and countries with an adequacy decision (note New Zealand is one of these)
- Ensuring we have suitable legal contracts.
What are your rights?
|Your right||How we protect your right|
|The right to be informed||We have published this privacy notice to keep you informed as to what we do with your personal information. We strive to be transparent about how we use your personal information.|
|The right to access||You have the right to access your information. Please email us if you want to access the personal information we hold about you.|
|The right to correction||If the information we hold about you is inaccurate or not complete, you have the right to ask us to rectify it. You can correct your information either within your account, or by emailing us.|
|The right to deletion||This is sometimes called ‘the right to be forgotten’. If you want us to delete all your personal information please email us.|
|The right to restrict processing||You have the right to ask us to restrict how we process your personal information. This means we are permitted to store the data but not further process it. If you want us to restrict processing of your information, please email us.|
|The right to data portability||We will allow you to obtain and reuse your personal information for your own purposes across services in a safe and secure way. Please email us if you wish to port your information.|
|The right to object||You have the right to object to how we process your personal information. If you wish to object please email us|
|The right to withdraw consent||If you have given us your consent to process your personal information but change your mind later, you have the right to withdraw your consent at any time. You can withdraw your consent within your account, by emailing us.|
|The right to complain to a Supervisory Authority||You have the right to complain if you feel that we have not responded to your requests to solve a problem.|
How you can lodge a complaint
There are a few ways to lodge a complaint:
- With us directly, in writing, to our Data Protection Officer at
Actionary’s Head Office
331 Maungnaui Road
- Or you can email our privacy team.
- With the New Zealand Office of the Privacy Commissioner.
Information about how to lodge a complaint is available on the Privacy Commissioner’s website.
- If you are a European resident, you have the right to make a complaint to your Supervisory Authority.
Will this privacy notice change?
We may change this notice from time to time in the future. Any such changes will be posted here and, where appropriate, notified to you in writing. We advise you to check back frequently to see any updates or changes.